Moving an office is never an easy affair. There are several aspects to take into consideration. It can be overwhelming, time-consuming and stressful for you and your team.
Though many see it as just another business process to follow, it requires extra effort and professionalism from every department in the organisation.
So, let us discuss how you can lead a successful office move and reduce the difficulties associated with its stressful undertaking.
How to conduct an office move?
The main idea is to evaluate multiple options and create a coherent plan of action. Besides, all aspects of moving your office should have a schedule, a budget, and deadlines.
1. Involve managers and employees
One of the most challenging and time-consuming tasks to complete in your office relocation is to get employees and managers to work together on moving arrangements.
Consider involving them first before rushing things through. Communicate the plan properly so that everyone feels supported and valued before you make a move. It will keep everyone on track and prevent miscommunication that can affect the overall efficient running of your company.
You must create a committee of voluntary team members for their opinions, suggestions, critiques, or any other assistance, making it easier for everyone involved to achieve and refine a satisfactory move.
2. Create a comprehensive plan
Planning a smooth office relocation can be helpful to get things done effectively. However, in the rush, you might forget to consider some key aspects. Therefore, your company will need to have a good plan.
This plan will cover all the items that will have to be addressed by the committee during your move – from furniture fittings to handling filing cabinets.
Round-the-clock preparation may include communication hours, economic decisions, packing supplies and storage areas, vehicle use for transportation between locations, detailed information regarding staging services, then a final reconciliation at the final destination.
It is also advisable to check out how this move will change your work process for the next few weeks to make things much easier down the road.
Develop a road map of your desired plan. Create a detailed office moving checklist that outlines the activities needed before setting out for the final destination.
3. List the inventory
Planning a smooth office relocation is not just about packing up and moving to a new place. You will need to take inventory of what is at your disposal and what you would need to pack up as well.
While you can make assumptions about your current needs, it is always good to have a list of everything you will need for the next few weeks. This way, if anything goes wrong at some point in time, you will still know where everything is at.
So, list all the furniture and fixtures that you have in your office space. Your move will become a little more tangible and manageable. You can also understand where things might need to be moved to as well.
It can also save you a lot of time and energy if you let your employees take care of this for you and create an inventory list of what you need in advance.
4. Reach out to experts
Planning an effective office relocation is not an easy task. But, it does not require too much time and effort if you are prepared.
To do so, you need to contact professionals who know how to facilitate this type of relocation. Such professionals can assist you in the process of planning and carrying out an efficient move. They will be able to work with you throughout the whole procedure.
The professionals would provide you with all the necessary information to help you in your day-to-day work tasks, which will ultimately enable you to focus on other areas of your business.
5. Make your teammates comfortable with the process
It is essential to take care of your teammates when you move office. Besides, it is no secret that your team members may not feel entirely comfortable with the idea of the company being relocated elsewhere.
Relocating an office to a new location can be an intimidating task for your team. It can reduce efficiency and break their normal routine. Therefore, it becomes your duty to make them feel comfortable to work in the new place. And, ensuring a smooth office relocation can help your team maintain productivity and help minimize outages.
Keep your coworkers motivated by arranging some gathering or party nearby where you can interact with them. It will provide you with a way to let them know that you will always be there to support them should they need you.
Moving your office soon?
Relocation is no joke, and it can be stressful on both ends of a relocation process.
Security, communication, unhurried pace and teamwork are usually the hallmarks of a successful office shifting which are often difficult to accomplish collectively.
A smooth transition of your office should not be a headache. That is where professional relocation services like Move My Stuff can help.
Hiring a professional office removalist is just cheaper and better for your soul. They make sure you face no problems in getting your job done smoothly and efficiently.
For assistance in your move at affordable charges, call 03 9357 7134 today!
